Employment Opportunity

Job Title: Part-Time Operations Manager

Location: Ottawa, ON (hybrid: in-person at the National Trust office and online)

Position Type: Part-Time (20 hours per week) temporary

About the Organization:

The Indigenous Heritage Circle (IHC) is an Indigenous-designed and Indigenous-led organization founded in 2016. Dedicated to advancing cultural heritage priorities important to Métis, Inuit, and First Nations Peoples in Canada, the IHC operates under the guidance of a Board of Directors composed of national leaders in the field of Indigenous cultural heritage. The organization focuses on celebrating and promoting Indigenous heritage, advocating for cultural heritage programs and policies, supporting Indigenous communities in safeguarding their heritage, and fostering understanding through dialogue and learning opportunities. The operations manager will report to the President of the Indigenous Heritage Circle to support the work of the organization and will have an in-person space at the National Trust office in Ottawa.


  • Coordinate and schedule meetings.
  • Organize and file documents and records.
  • Maintain reports and records.
  • Take meeting minutes.
  • Assist with report preparation.
  • Proofread and copyedit documents.
  • Aid in the preparation of submissions to funding bodies.
  • Assist with Board meeting preparation.
  • Manage finances, including basic bookkeeping tasks.
  • Organize travel and events.
  • Perform other general administrative duties as required.
  • Key Responsibilities:
  • Meeting Coordination: Schedule and coordinate meetings, ensuring effective communication and documentation of outcomes.
  • Document Management: Organize and maintain documents and records, including filing and archiving.
  • Reports and Minutes: Prepare and maintain reports and take accurate meeting minutes.
  • Communication Support: Provide support in developing, proofreading, copyediting, and preparation of submissions to funding bodies.
  • Financial Management: Assist in managing finances, including basic bookkeeping tasks, filing of corporate taxes, paying invoices, and other related tasks as required.
  • Board Support: Aid in the preparation of materials for Board meetings and support general administrative functions.
  • Event and Travel Organization: Coordinate travel arrangements and assist in organizing events as needed.


  • Post-secondary diploma or degree (or demonstrated equivalent experience) with an emphasis on business, administration, or social sciences.
  • Highly organized with exceptional attention to detail.
  • Strong communication skills, both verbal and written, in English.
  • Proficient in Microsoft Office Programs and Google Suite
  • Ability to multitask, set priorities, and meet tight deadlines.
  • Ability to work independently.
  • Time management skills and the ability to complete assigned projects.
  • Possess knowledge and understanding of Indigenous peoples, their culture, history, and traditions.
  • Familiarity with the heritage sector is preferred.


$25-$30 per hour (negotiable), depending on experience.
Contract will be for 6-months, with opportunity for extension.

How to Apply:

Interested candidates should submit their resume and cover letter to Kisha Supernant (kisha.supernant@ualberta.ca) by April 10, 2024. Please include “IHC OM Application” in the subject line.

The Indigenous Heritage Circle is committed to employment equity and encourages applications from Indigenous peoples, members of visible minorities, women, and persons with disabilities.

Todd Labrador, Acadia First Nation, building a Mi’kmaq birch bark canoe at the Lunenburg School of the Arts using techniques he learned from his father Charlie. 2021. Credit: Julie Harris/Todd Labrador.